Dokmee is the ideal solution for centralizing files in an electronically accessible environment for multiple users to access.  It is becoming more demanding on businesses to go paperless due to compliance, risk reduction, and to improve efficiencies.  It is the goal and drive of Office Gemini to provide end users with the ease, convenience, and security of accessing documents and files without having to sort through a mess of file cabinets in the “paper” world.  Dokmee provides organizations with the ability to manage their business more effectively with a strong document management solution at a fraction of the cost of products such as Alchemy and LaserFiche. 

                        

Compare Dokmee Home, Professional and Enterprise. Features Dokmee Home Dokmee Professional Dokmee Enterprise Email Documents: Email documents as attachments from Dokmee using your own email client or the Dokmee email form. Print Documents: Print documents directly from Dokmee on a local or network printer. Annotations: Add graphic and text annotations to tiff images using the Dokmee annotation toolbar. Leave annotations as separate layers, or flatten to become a permanent part of the image. File Notes: Add text notes as an attachment to any document type. Launch: Launch documents from Dokmee into another program for viewing and editing. Full Text Searches: Perform full text searches for documents based on the content of the document. Documents must be in text format. Export with/without Indexing: Send documents to a local or network drive with a corresponding flat file containing index information. / Drag and drop documents directly from Dokmee to a local or networked folder Import with/without Indexing: Import documents with a corresponding pipe delimited flat file containing pre-defined index information. / Drag and drop documents directly from a local or networked drive into Dokmee. Portable Database: Database may be burned to a cd or easily moved from one machine to another. Scan to Tiff, Pdf: Scan as single page and multi page PDF or Tiff files. Index Documents/Folders: Add up to 40 customizable tags to documents and folders with key information for searching. Encrypted User Login: Create multiple user accounts with password encryption upon logging in. Active Import: Monitor a folder on the network and automatically import files from the folder into Dokmee. Database Encryption: Put a wrapper on the files that Dokmee stores, so that they may only be open from Dokmee. Email Management: Monitor an Outlook Inbox and automatically import emails into Dokmee based on customizable rules. Audit: All actions performed in Dokmee are recorded to a searchable audit log by date, time, and user. File Retention: Set a retention period for how long files should be kept and manually or automatically delete files that are no longer needed. Hot Key Link: Image enable applications on your computer by recording hot keys to search for documents within Dokmee from any external application. Workflow: Customizable workflows may be created to manage any step by step process and the documents involved. Bates Label: Apply sequential bates labels to single page and multi page tiff files. Version Control: Modify documents within Dokmee and save to a new version rather than overwriting the file. OCR Engine Tiff/PDF(Add-On): Convert tiff or pdf images to images with searchable text. Transform tiff to pdf and vice versa. Web/Remote Client (Add-On): Run on a web hosting server so that documents may be accessed and viewed through a web browser where Dokmee is not installed on the machine. Multi-User: Allows multiple users to access the same database simultaneously from different computers that have a valid Dokmee license. Auto Index: Using existing databases, Auto index can fill up index fields, perform lookups and ensure data consistency.     SQL Database: Uses Microsoft SQL as a back-end database to store data.

Feature Advantages and Benefits Low-cost document and content management application designed to assist businesses of various structures and sizes in optimizing document workflow and increase security while reducing risk Supports all file types such as: TIFF, JPEG, PDF, Word, Excel, Power Point, Emails, and much more… Easy to Import and Export to and from Dokmee HIPAA compliant auditing log and security password built in Enables quick and easy Indexing Multi-level search and retrieval Full text searches Email items directly from the Dokmee interface Document Annotations Image capture from a Twain scanner

                                     

• Retrieval and Launch: Perform full text searches of documents within Dokmee as well as multi-level searches. This unique multi-level search capability allows users to perform a filtered search. End users may perform a search, and then perform another search within the result list. Search for date ranges as well as number ranges.
• Multiple users can access the same document simultaneously, so a document is never unavailable. For displaying and editing Windows generated documents, use the Launch function. Specify for each individual file format, which viewing or application program to use when launching a document. The Dokmee viewer itself can display documents of the most Windows applications.
•  Edit Documents: Edit and save documents directly from the Dokmee viewer or when launched to an external program. If two users edit a particular document simultaneously, Dokmee will save the changes of the last user to edit and save the document.
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• Document Annotations: Annotations such as colored marks, text, highlighting, drawing objects, and inserting images can be added to a TIFF document in an overlay or burned as part of the image. The overlay technique ensures that the document itself remains unchanged. When the overlay technique is used, it is optional for annotations to appear when documents are printed or emailed from Dokmee. When annotations are burned to a TIFF image, they become a flattened part of the image that may not be removed or altered.
•  File Notes: Add File Notes to documents. File notes are comments that may be added to all file types as an attachment to a document rather than an annotation.
• Email & Print: Documents Email documents as attachments directly from Dokmee. When emailing TIFF files users have the option of sending the file as a PDF rather than a TIFF to reduce file size and ensure a successful delivery. Print documents directly from the Dokmee interface. If annotations have been added to TIFF files but not burned, users have the option to email or print the documents with or without annotations.
•  Export Documents: Dokmee exports all file types in the same file format in which they are stored. Export documents from Dokmee individually or in groups. Export entire contents of a folder within a database as well as an entire database. The folder structure of a database may be replicated in the export directory if specified. Export indexing information of documents into a flat file.
• Document Security: Dokmee is User Name and Password enabled. Dokmee stores all documents that are in the database in a location specified by the Administrator. Documents stored by Dokmee may be encrypted, so that the native format of the document is unknown when accessed outside of the program. Documents that have been encrypted may only be opened viewed with Dokmee. A highly sophisticated HIPAA compliant Audit Log is kept in the administration section that records all activities performed within Dokmee. Records are kept with file name, user name, action taken, memo/decription of action, time stamp, and date stamp. Items stored in the Audit Log include, but are not limited to: viewing, emailing, printing, workflow activities, import, export, index modifications, etc.
• Email Management: The integrated MAPI interface enables documents to be stored automatically and manually from Microsoft Outlook. Information such as send/received date, to, from, subject, and attachments may all be captured.
• WorkFlow: Dokmee has an integrated Workflow Manager. This feature allows the Administrator to create workflows within the database and assign authorized user and security protection to these workflows. A “watch folder” may be set within a database so that a folder is monitored within the database, and when files are added, they may be automatically entered to a particular workflow. Workflows may be set up to send reminder emails to users when documents are ready for processing. Workflows may contain as many steps and users as desired.
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• Link: A Hot Key Link is installed with Dokmee that enables users to create hot keys on the keyboard that will automatically open Dokmee and perform a search of the index fields. This function is specific to individual computers, even on a network. Once the hot keys are setup, users may highlight a word or phrase in any Windows application (Word, Explorer, Internet, etc.) and hit the hot key combination. This will open Dokmee (if it is not already open) and search for the word or phrase highlighted in the corresponding index field(s) specified for that key combination.
• Download a copy of Dokmee document management software today!